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Free Billing Software - Manage Customer & Supplier Data

Erachana Line

1. Click Party Master.

2. Select Party ( Customer/Supplier)
GST Billing Software

3. Enter Party Details like NAME, TRADE NAME, ADDRESSES, STATE, PHONE NUMBERS, Name of the WEBSITE and EMAIL ID, GSTIN Number, GST CATEGORY, PAN NUMBER, TAN NUMBER and AGGREGATE TURNOVERS.


GST Billing Software

4. The GST IDENTIFICATION NUMBER and STATE of the Party are very important fields where you cannot afford to make a mistake.


GST Billing Software

Tax items like Central GST,State GST and InterstateGST are decided based on the STATE id of the CUSTOMER or SUPPLIER.

Similarly, if you make a mistake in the GST IDENTIFICATION NUMBER of your party, then it may result in difficulties to finalize your monthly return.

To Add Contacts

1. Click Party Master

2. Select Party (Customer/Supplier).


GST Billing Software

3. Click Add Contacts


GST Billing Software

4. Enter Contact Person Details


GST Billing Software

5. Click Save


GST Billing Software

To View Party Details Template

For importing individual contacts, we have provided a different excel template. You can send this template to your party. Once he fills and sends that, you can import data from the excel template directly and avoid manual data entry.

1. Click Party Master

2. Select Party (Customer/Supplier).

3. Click Import Individual

4. Click Open Template

5. Send this template to your Party through email.


GST Billing Software

To Import Individual Contacts

1. Click Party Master

2. Select Party (Customer/Supplier)

3. Click Import Individual


GST Billing Software

4. Click Import Data


GST Billing Software

5. Locate the File

6. Click Open


GST Billing Software

If you had this contact information already in your database, then the application will show you “Which Fields among the existing ones that you are freshly importing and the fields that are modified at this stage”. You can decide either to use or discard the changes.

To Import Many Contacts

Similarly, you can import details of many customers at once if you have pre existing data. You can also use the template provided by us and copy the details in it and upload all the details at once by using Import Many option.

1. Click Party Master

2. Select Party (Customer/Supplier)

3. Click Import Many


GST Billing Software

4. Click Import Data


GST Billing Software

5. Locate the File

6. Click Open


GST Billing Software

7. Click OK.


GST Billing Software

To View Statistics

As GST Credit can be availed by the Customer and both Customer and Supplier have to upload details in the Monthly Returns, it is critical to manage.

Once you import or enter available data in the software. Here is how you can view the Statistics

1. Click Party Master

2. Select Party (Customer/Supplier)

3. Click Statistics


GST Billing Software

4. You can see Statistics pertaining to your Party records and this will help in updating your Party database, record collection and verification.


GST Billing Software

To Search Data

1. Click Party Master

2. Select Party (Customer/Supplier)

3. Click Search


GST Billing Software

To Search Party by Place

1. Select Country


GST Billing Software

2. Select State


GST Billing Software

3. Select Place


GST Billing Software

4. Click List


GST Billing Software

To Search by Party Name, GSTIN Number and PAN Number

1. Click on dropdown

2. Select Contains.

3. Enter Name / GSTIN Number and PAN NUMBER


GST Billing Software

5. Click List


GST Billing Software

To Export Data

1. Click Export


GST Billing Software

2. Make a Selection


GST Billing Software

.

3. Click OK


GST Billing Software

The Data will be exported in the Excel Format as shown below


GST Billing Software